Terms of Use

01Acceptance of these terms

Welcome to PA Wedding Guide. By accessing or using this website at paweddingguide.com (the “Site”), you agree to be bound by these Terms of Use. They apply to everyone: visitors browsing without an account, couples using the directory to find wedding professionals, and paid vendor members.

We may update these Terms. When we make a material change we will move the “Last updated” date at the top of this page, and for changes that affect paid members we will email the address on the account before the change takes effect. Continuing to use the Site after an update means you accept it. If you do not agree to these Terms, please do not use the Site.

02Who we are

PA Wedding Guide is a Pennsylvania wedding vendor directory that connects engaged couples with local wedding professionals. The Site carries vendor listings, editorial content and planning tools for weddings in Pennsylvania. It is operated by its founder and owner, and the address for anything in this document is info@paweddingguide.com.

03Who may use the Site

The Site serves three kinds of user:

• Visitors. Anyone browsing without an account. Browsing is free and always will be.
• Couples. People planning a wedding who use the directory, save vendors, send inquiries and use the planning tools. A couple account is free. There is no paid couple tier and nothing a couple uses sits behind one.
• Vendor members. Wedding professionals and businesses who hold a paid listing membership. A listing requires an active membership; there is no free listing tier.

You must be at least 18 years old and able to enter a binding agreement to create any account here. A business account and a planning account are separate things: if you list with us and are also planning your own wedding, you need a second free couple account for the planning side, and the Site will tell you so rather than quietly mixing the two.

Your account

Give us accurate information when you sign up and keep it current. You are responsible for keeping your password and sign-in codes to yourself and for everything done through your account, including by team members you invite onto a business. If you think somebody else has got into your account, change your password and write to info@paweddingguide.com straight away.

04Memberships, billing and cancellation

What a membership costs

Vendor memberships are sold as an annual plan at these rates:

Promotional pricing, including any founding member rate, is offered from time to time on the terms disclosed at the time of purchase. Where a promotional code is required it must be applied at checkout.

Billing and renewal

Membership fees are billed annually and paid in full at the start of each year. By purchasing a membership you authorise us to charge the payment method on file for the annual fee. Memberships renew automatically at the end of each annual term unless you cancel before the renewal date. Card details are handled by our payment processor; we do not store full card numbers.

Cancelling, and what you get back

You may ask for a full refund within 14 days of a payment, for any reason, and every renewal payment starts a fresh window of its own. After 14 days all sales are final. You may still cancel at any time, which stops the membership renewing and leaves your listing up for the rest of the year you have paid for, but no part of that year is refunded. We do not pro-rate. The full rule is on the Refund Policy, which governs refunds and is part of these Terms.

One thing is not refunded even inside the window, and it is set out on that page: a membership we terminate because these Terms were violated. Nor do we refund a membership outside the window because it did not produce the inquiries or bookings somebody hoped for, since we do not guarantee results and section 11 says so.

05Vendor listings and the content you submit

You are responsible for your listing

Vendor members write and manage their own listing through the vendor dashboard: business description, photographs, logo, pricing, packages, service areas, team, specialties and contact details. We call all of that your Vendor Content, and you are solely responsible for it.

By submitting Vendor Content you confirm that:

• You own it, or you have the right to use it here. That includes every photograph: a picture your photographer took of your venue is theirs until they license it to you.
• It does not infringe anybody’s intellectual property, privacy or other rights.
• Everything in it is accurate, truthful and not misleading, including prices and capacities.
• You will keep it up to date, and will correct it promptly when it stops being accurate.

The licence you give us

By submitting Vendor Content, you grant PA Wedding Guide a non-exclusive, royalty-free, worldwide licence to use, display, reproduce, distribute, resize, crop, format and promote that content in connection with operating, maintaining and marketing the Site. This includes displaying your content in our directory, search results, social media posts, email campaigns, editorial features, advertisements and promotional materials, including through our official partner and marketing channels.

You retain ownership of your original content. This licence does not transfer ownership to PA Wedding Guide.

Third-party content and permissions

By submitting Vendor Content, you represent and warrant that you own the content or have obtained all necessary rights, licences and permissions to grant PA Wedding Guide the uses described above.

This includes photographs taken by professional photographers or other third parties, even when the photographs feature your business, products, services or events you participated in.

Photographs containing another business’s or photographer’s watermark may be uploaded provided you have the appropriate permission to use them. You may not intentionally remove, conceal or alter copyright notices, watermarks or attribution information without authorisation.

Providing credit or attribution to a photographer or other creator does not, by itself, establish permission to use their work.

Editing and promotional use

PA Wedding Guide may make reasonable technical adjustments to submitted content, including resizing, cropping, compression, formatting and creating thumbnails, to accommodate different display formats and promotional placements.

We will not intentionally remove or obscure visible copyright watermarks or attribution information through these adjustments without appropriate authorisation.

We do not sell your Vendor Content or grant unrelated third parties independent rights to commercially exploit it. We may permit service providers and authorised marketing partners to process or display your content solely for purposes connected with operating or promoting PA Wedding Guide.

How long the licence lasts

This licence remains in effect for as long as your content is published on PA Wedding Guide and ends when you remove the content or your membership ends.

However, content already incorporated into materials published or distributed before the licence ends may remain in those existing materials, including previously published social media posts, articles, emails, advertisements and printed publications.

PA Wedding Guide will not use your content in new promotional materials after the licence ends, unless you provide additional authorisation.

Inquiries you receive

When a couple contacts you through the Site, their name, contact details, wedding details and message are shared with you so you can answer that inquiry. You may use them to reply, to quote, and to provide and follow up on services the couple asks you about. You may not add them to a marketing or newsletter list without the couple’s separate consent, sell, rent or share them with anybody else, or use them to contact the couple about anything unrelated to their inquiry. You are responsible for handling them lawfully and keeping them secure.

What you may not submit

• Anything false, misleading or deceptive.
• Anything that infringes a copyright, trademark or other right.
• Personal information about somebody else without their consent, including photographs of a couple or their guests where your agreement with them does not allow it.
• Anything defamatory, harassing, threatening or unlawful.
• Malware, viruses or harmful code.
• Anything that breaks federal, Pennsylvania or local law.

Content removal and copyright complaints

PA Wedding Guide reserves the right to review, restrict, disable or remove any Vendor Content that we reasonably believe violates applicable law, intellectual property rights, these Terms or our content standards. We do not pre-approve listings for taste, and removing something is not an endorsement of everything we have not removed.

We may request evidence of ownership or permission to use submitted content and may suspend or terminate accounts in appropriate circumstances, including for repeated infringement.

Copyright owners may submit infringement complaints through our designated copyright contact, info@paweddingguide.com. We will address copyright notices in accordance with applicable law, including the Digital Millennium Copyright Act (DMCA), where applicable. A notice should include:

• Your physical or electronic signature, or that of somebody authorised to act for the copyright owner.
• A description of the work you say is being infringed.
• Where the material is on the Site, such as the page address and which photograph or video it is.
• Your name, address, telephone number and email address.
• A statement that you believe in good faith that the use is not authorised by the copyright owner, its agent or the law.
• A statement, under penalty of perjury, that the information in the notice is accurate and that you are the owner or authorised to act for the owner.

When we remove content because of a notice, we will tell the person who posted it. If they believe it was removed by mistake or misidentification, they may send us a counter-notice with their signature, the material removed and where it appeared, a statement under penalty of perjury that they believe it was removed by mistake, and their name, address and telephone number with consent to the jurisdiction of the federal court for their district. We may restore the material after 10 business days unless the person who complained tells us they have filed a court action.

06Non-discrimination

By listing your business here you agree to offer your services to all couples equally, regardless of race, colour, religion, national origin, sex, sexual orientation, gender identity, disability or veteran status.

We do not screen vendors on personal belief, religious affiliation or business philosophy. What we act on is conduct: a vendor who publicly refuses service to a couple, or behaves in a discriminatory way toward one, through this platform, our community spaces or in connection with a listing here, may be removed at our discretion.

Vendors who want couples to know their business is welcoming to everybody can say so on their listing, and couples can filter for it. To report something, write to info@paweddingguide.com and tell us what happened and when.

07Couples and how the directory works

Couples may browse listings, save them, send inquiries and use the planning tools. When you send an inquiry through the Site, you understand and agree that:

• Your name, your contact details, your wedding date and your message go to the vendor you contacted, so they can reply. That is the whole purpose of the form.
• We are not a party to anything you then agree with that vendor. Your contract is with them.
• We do not guarantee the quality, availability, pricing or suitability of any vendor listed here.
• Checking a vendor out before you hire them is your job: references, insurance, a written contract and a deposit you are comfortable with.

PA Wedding Guide is a directory and a marketing platform. We do not vet or endorse the businesses listed here beyond what their listings say, and a paid membership buys placement in the directory rather than a recommendation from us.

What you add as a couple

Couples can add their own content to the Site: photographs, inspiration boards, wedding website text and pictures, messages, reviews, and details in the planning tools. You keep ownership of it. You grant PA Wedding Guide a non-exclusive, royalty-free, worldwide licence to host, store, reproduce, resize, format and display it for the purpose of running the features you use, including showing your wedding website to the people you share it with. We will not use your photographs in our own marketing without asking you first. The licence ends when you delete the content or your account, apart from backups that are cleared on their normal schedule.

You confirm that you have the right to share what you add. For a photograph that means permission from the photographer where the photograph is theirs, and the agreement of the people recognisable in it. The rules on infringing and unlawful content in section 5 apply to couples too, and we may remove content that breaks them.

Information about your guests

When you put guests’ names, addresses, email addresses, meal choices or other details into the guest list, seating or wedding website tools, you confirm that you are entitled to share that information with us for planning your wedding, and that you will use the tools for that purpose. We use guest information only to run the tools for you, never to market to your guests. A guest who wants their details removed can ask you or write to info@paweddingguide.com.

The planning tools, and keeping your own copy

The checklist, timeline, budget, guest list, seating chart, wedding website and other planning tools are there to help you organise your wedding. They are provided as is, and we do not promise they will be available at any particular moment, including on your wedding day or the days around it. Websites go down, internet and phone signals fail at venues, and data can be lost despite our backups.

The planning tools are not a wedding planner or a day-of coordinator, and nothing in them is professional advice. Your arrangements with your venue and vendors are set by your contracts with them, not by what is entered here. To the fullest extent permitted by law, we are not responsible for any loss, cost or disruption to your wedding that results from the Site being unavailable, from information in the tools being lost, incomplete or wrong, or from anybody relying on it.

08Reviews

Reviews are governed by our Review Policy, which is part of these Terms. In short: reviews come from people who actually hired or worked with a business, we confirm an email address before one is published, we do not remove a review for being negative, and a business that believes a review is wrong can challenge it on stated grounds rather than by asking. A vendor may not write, solicit or pay for a review of their own business, and may not review a competitor.

09Our intellectual property

Everything on the Site that is ours, including the PA Wedding Guide name, the logo, the design of the site, our written content, graphics and software, is our property and is protected by copyright and trademark law. You may not copy, reproduce, modify, distribute, republish, display or make derivative works from it without our written permission. Vendor Content stays the property of the vendor who submitted it, on the licence in section 5.

10Privacy

How we collect, use and share information is set out in our Privacy Policy, which is part of these Terms. What the Site stores in your browser, and how to change what you allow, is in the Cookie Policy. By using the Site you agree to the practices described in both.

11No guarantee of results

We do not promise a listing will produce any particular number of inquiries, bookings or revenue, and nothing on this Site should be read as promising one. What a membership buys is the listing, the placement and the features described on the listing plans page. If your listing is not working as well as you hoped, write to us and we will help you improve it, which is a better outcome for both of us than a refund argument.

12Third-party links and services

The Site links out to vendor websites and to tools and services run by other companies, and embeds some of them, such as maps and podcast players. Those links and embeds are a convenience. We do not control them, we do not endorse them, and we are not responsible for their content, accuracy or privacy practices. Using them is at your own risk and on their terms. The Cookie Policy lists every embed the Site can load and lets you switch them off.

13Disclaimer of warranties

14Limitation of liability

Where liability is established despite the above, our total liability to you for all claims will not exceed the greater of one hundred US dollars (US $100) or the amount you paid us in the twelve months before the claim arose. Some states do not allow the exclusion or limitation of certain damages, so parts of this section may not apply to you.

Disputes between users

Agreements between couples and vendors are made directly between them. If you have a dispute with another user, such as a vendor who did not deliver or a couple who did not pay, you release PA Wedding Guide and its owner, employees, contractors and affiliates from claims, demands and damages arising out of or connected with that dispute, to the fullest extent permitted by law. If you are a California resident, you waive California Civil Code section 1542, which says: “A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”

15Indemnification

You agree to indemnify and hold harmless PA Wedding Guide and its owner, employees, contractors and affiliates against any claim, liability, damage, loss, cost or expense, including reasonable legal fees, arising out of or related to your use of the Site, any content you submit, your breach of these Terms, or your breach of any law or of anybody else’s rights.

16Acceptable use and enforcement

When you use the Site, you agree not to:

• Scrape, crawl, harvest or copy listings, contact details, photographs or other data from the Site by automated means, or build a database, directory or competing service from it.
• Use bots, scripts or other automated tools to create accounts, send inquiries, post reviews or otherwise use the Site, apart from search engines indexing public pages under our robots.txt rules.
• Copy, decompile, reverse engineer or try to get at the source code of the Site, or get around any security, rate limit or access control.
• Pretend to be somebody else, misrepresent a connection with a business or person, or create an account with false information.
• Use the Site to send spam, unsolicited advertising or messages that have nothing to do with a wedding inquiry.
• Interfere with the Site, overload it, or upload anything designed to damage it or anybody using it.

Intimate images shared without consent

Nobody may post an intimate image of another person without that person’s consent, including an image that has been altered or generated to look like them. If you are pictured in one, or are authorised to act for somebody who is, write to info@paweddingguide.com with “Removal request” as the subject. Tell us where the image is, give us enough to identify you and to contact you, and include a brief statement that it was published without consent, with your physical or electronic signature. We will remove a valid request, and make reasonable efforts to remove known identical copies, within 48 hours of receiving it.

Enforcement

We may investigate a suspected breach of these Terms and respond as we judge appropriate, including suspending or ending an account, removing content and pursuing legal remedies. We may seek an injunction or other equitable relief, and recover damages, without giving up any other right or remedy. To report a breach, write to info@paweddingguide.com with enough detail for us to look into it.

17Governing law and disputes

These Terms, and any dispute arising out of or related to your use of the Site, are governed by the laws of the Commonwealth of Pennsylvania, without regard to its conflict of law rules.

Any legal action must be brought in the state or federal courts located in Pennsylvania, and you consent to the jurisdiction and venue of those courts. You agree to bring any claim arising out of or related to your use of the Site within one year of the event that gave rise to it, after which it is barred.

Before filing anything, please write to info@paweddingguide.com. Nearly everything anybody has ever been upset about here has been settled in an afternoon by email.

18Termination

We may suspend or end your access to the Site, or your membership, at any time, with or without cause and with or without notice. You may cancel your membership at any time. A cancellation you make takes effect at the end of the annual term you have already paid for: the membership does not renew, and your listing stays up until that date. A refund inside the 14-day window ends the membership straight away instead, as section 4 explains. When we end a membership, it ends on the date we tell you.

A membership we end for a breach of these Terms is not refunded. A membership you cancel is refunded in full inside the 14-day window and not at all outside it. A membership we end for any other reason is refunded for the unused part of the term whether or not that window has passed, because taking a listing down mid-year would otherwise mean keeping money for something we stopped providing. The Refund Policy sets all of it out.

Sections 4 (for any fees already owed), 5 (for any licence granted before removal), 7, 9, 11, 12, 13, 14, 15, 16, 17 and 19 survive the end of these Terms.

19General terms

Electronic notices. You agree that we may give you notices, receipts and other communications by email to the address on your account or by posting them on the Site, and that these satisfy any requirement that they be in writing. Keep your email address current so they reach you.

Entire agreement. These Terms, together with the policies they name as part of them (the Refund Policy, Review Policy, Privacy Policy and Cookie Policy), are the whole agreement between you and PA Wedding Guide about the Site and replace any earlier understanding about it.

Severability. If any part of these Terms is found unenforceable, it will be enforced to the extent it can be and the rest of these Terms stay in effect.

No waiver. If we do not enforce a part of these Terms straight away, we have not given up the right to enforce it later.

Assignment. You may not transfer your account or your rights under these Terms without our written agreement. We may transfer ours, including as part of a sale or reorganisation of the business.

Events outside our control. We are not responsible for a delay or failure caused by something beyond our reasonable control, such as an outage at a hosting or payment provider, a natural disaster, a public emergency or an act of government.

20Contact us

Questions about these Terms, or about anything on the Site, go to info@paweddingguide.com, or use the contact form. We aim to answer within two business days.