Omni Bedford Springs Resort & Spa

Your Catering Manager is your on-site hotel contact on the wedding day, coordinating venue setup, teardown, and all catered food and beverage services with the resort’s banquet and culinary teams. A wedding planner is not required but is strongly recommended for detailed planning and vendor coordination. A planner or day-of coordinator is required if your ceremony is held on-site. Please note: the hotel team manages venue and catered services only and cannot coordinate outside vendors or non-venue details.

Provided by the couple by 3:00 p.m. the day prior, the hotel can place favors, place cards, menus, signage, framed photos (up to 10), table numbers, charger plates, and card box placement.

After you book your special day, we will provide you with a list of recommended and trusted vendors ranging from DJs and bands to florists and specialty event rental companies. These vendors are here regularly and are familiar with our venues.

You are not required to select vendors from our list of trusted providers. All vendors must provide the resort with a current certificate of insurance (COI) and complete a vendor code of conduct agreement prior to your wedding. Vendors must remove all outside equipment at the conclusion of the event, unless otherwise pre-arranged with resort staff. A $1,500 fee will be charged if items are not removed within the established timeline.

Pinnacle Live is the preferred AV provider for lighting and audiovisual needs, including uplighting, pin spots, monograms, and sound.

In place of a venue rental fee, a food and beverage minimum applies and varies by space, date, and day of the week. The minimum includes all catered food and beverage but excludes service charge, tax, and other fees.

All food and beverages must be provided and prepared by the hotel, with the exception of a cookie table. Food and beverage may not be removed from the premises, and only hotel staff may serve alcohol.

We are happy to accommodate vegetarian, gluten-friendly, vegan, and other dietary needs. Please inform your Catering Manager of any restrictions or custom requests in advance. Dietary restrictions must be notated on guest entree cards.

Our menus are designed to inspire, and our culinary team is happy to personalize offerings to reflect your tastes. Pricing is subject to change, though per person package pricing is confirmed one year prior to your wedding. Final signed Banquet Event Orders are due 7 business days prior to your event.

A reduced package price is available for your younger guests, both children and young adults under 21 years of age.

All alcohol must be served by hotel bartenders. Staff are TIPS-certified and will check IDs, refuse service when appropriate, and do not serve shots.

The couple and two guests are invited to a complimentary tasting 4–6 months prior to the wedding. Tastings are held Sunday–Thursday between 2:00–4:00 p.m. with at least two weeks’ notice (subject to availability.) Additional guests are $79++ per person, up to a maximum of 2 additional attendees.

We permit incoming cookies subject to a handling fee of $4 per wedding guest for up to 12 cookies per guest. This fee includes storing, plating, and displaying the cookies. Cookies must be provided in clearly marked, disposable containers. For cookie quantities over 12 per guest an additional $2 per person applies due to additional labor. All cookies must arrive the day prior to the wedding and will not be accepted day of. Our talented pastry team is also able to customize a unique cookie table for your wedding.

•Standard service staff is included, with a 1 server per 20 guests and a dedicated banquet captain. •Bartenders: 1 per 75 guests for a 4-hour service •Action/carving stations: $195 per attendant (1 per 75 guests) •Coat check is available during winter months: $125 per attendant per hour.

The hotel provides white floor-length linens, white napkins, banquet chairs, tables, dance floor, staging, china, flatware, and glassware. Upgraded linens, napkins, and chairs are available for an additional cost.

Decorations are welcome but must be removed immediately after the event. The resort is not responsible for items left behind. For safety reasons, fireworks, sparklers, candles, and flammable items are not permitted.

The on-site ceremony fee is $3,500 plus service charge and tax and includes chairs, setup and teardown, a water station, weather backup space, and a rehearsal. A rehearsal is encouraged, but not required. Timing and location depend on space availability and is coordinated by your officiant or day-of coordinator.

•25% deposit due within 7 days of contract signing •50% due 9 months prior •25% due 3 months prior •Remaining balance due 30 days prior inclusive of a 20% contingency

All pricing is subject to a 24% service charge and 6% sales tax.

Possible additional charges include vendor meals, power requirements, coat check, gift bag delivery, cookie table setup, linen upgrades, and other special requests.

A final guarantee is due 72 business hours prior to the wedding. This number cannot be reduced once submitted. If no guarantee is provided, the guest count on the Banquet Event Order will be used. For multiple entrée selections, place cards with clear meal indicators are required.

•A minimum of 10 rooms is required for a room block. •Up to 25 rooms: courtesy block (no minimum pickup) •Over 25 rooms: 90% attrition applies •A Group Sales Manager will assist with details.

Yes. Additional fees apply, and they can be distributed at check-in or for in-room delivery. Gift bags must be delivered 24 hours prior.

Valet parking is complimentary for day guests. Overnight resort guests receive complimentary parking included with their room reservation.

Omni Bedford Springs Resort & Spa is pleased to offer outdoor events on our grounds. Evening events must conclude no later than 10 p.m. due to resort quiet hours (midnight end time for Mill events). A weather call will be made by resort staff no later than six (6) hours prior to the scheduled event start time (24 hours prior for Mill events) to determine whether the event will take place outdoors or within the scheduled indoor backup space. Decision factors include but are not limited to: •Temperatures of 90 degrees or higher, including heat advisory •Temperatures of 55 degrees or lower •Severe weather alerts •15+ mph wind gusts •Forecasted precipitation of 45% or more •Current lawn conditions Events taking place at our Mill Lawn, Front Event Lawn, and Spa Lawn may be tented upon availability via an outside vendor to be booked by the couple. Resort staff reserves the right to review the rental order to ensure that all minimum requirements of the resort are met to facilitate the event.